Organising a Barossa Valley wine tour can be hassle free and relatively cheap if you know where to start. Firstly, you don't have to book at the expensive tours where guests pay over $100 a person. A wine tour can be as cheap as $50 per person with additional costs for tastings, but you can even prevent those costs by contacting the winery first to find out the cost.
All Aboard Minibus Tours is a family-owned business. They have 13, 20 and 24 seated minibuses. The business is run by Nathan and his drivers include Bob, Danielle and Steve. They charge $50 per head to take a group of 10-13 people out for 9 hours. They will pick guests up and drop them home from a pre-discussed location and only ask for $100 deposit at the time of booking. The further $400 (10 people) - $550 (13 people) is then paid by cash on the day or 3 days prior via bank transfer.
They will then help you decide on some wineries to visit and put together an itinerary with times so that the person organising the tour can then email or call the wineries and book with the times organised. A wine tour with All Aboard Minibus involves three wineries in the morning, followed by lunch and two wineries after lunch - a total of 6 stops.
Example Itinerary: Pickup at 9:00am from pick up location
First Cellar Door for 10:30am Second Cellar Door for 11:30am
Lunch - 12:30pm to 2:15pm Third Cellar Door for 2:30pm Fourth Cellar Door for 3:30pm Leave Barossa Valley at 4:30pm
Tasting fees are different for each winery and some can be as much as $15 per person and as cheap as no fee at all. It's recommended that you check with the winery before booking, so your guests know exactly how much to bring on the day.
Looking at the list above, guests could organise a tasting at Langmeil, Rockfords, Kies Wines, St Hallett and Peter Lehmann and the total tasting fee would be $12 per person. The tour includes stopping for lunch and there are a lot of nice places to eat in the Barossa area but if you want to keep the day cheap, I recommend having shared gourmet pizzas at either Barossa Valley Brewing or Saltram Wines. This works out to $15 per person and 1 pizza between two guests. Therefore with the cost to All Aboard of $50 per person, the tasting fees at $12 and lunch at $15 not including drinks, guests are looking at $77 per person for a 9 hour wine tour and a great day out.