On Topic Media promotes an environment that respect individual privacy rights and personal information. On Topic Media is committed to care in handling personal information.

Purpose Of The Policy

On Topic Media takes its obligations under the Privacy Act seriously and would like to take all reasonable steps in order to comply with the Act and protect the privacy of the personal information that we hold. This policy sets out how we intend to do so.

The Policy applies to anyone who provides us with their personal information.

Information Collection

On Topic Media may collect personal information such as:

Your name

Title

Address

Phone number

Email address

This information will be used only in a fair and lawful manner and used only for the purposes for which it is collected and when you knowingly provide it.

Use Of Personal Information

On Topic Media will not disclose personal information without prior written approval, unless required by law.

Security

On Topic Media undertakes to take reasonable steps necessary to ensure that private information remains confidential, and is secure from any unauthorised access or disclosure.

On Topic Media's security measures include:

restricted access to computer systems and physical records

confidentiality agreements

secure filing, storage systems and offices for physical records

requiring employees to use unique passwords to gain access to our systems

employing firewalls and virus scanning tools to prevent unauthorised persons and viruses from entering our systems

secure access to building facilities

Gaining Access To Personal Information

An individual may view his or her personal information at any time (subject to the Act) and advise On Topic Media if they believe the information is incorrect.

On Topic Media has the right to deny access to personal information if:

access would have an unreasonable impact on the privacy of others

the request is frivolous or vexatious

proceedings for a legal dispute are in place

the information relates to a sensitive decision making process

Why We Collect Personal Information

We collect the information in order to provide a service to our readers and clients.

On Topic Media requests its employees to be vigilant in regard to the following issues:

don't give out others personal information without their prior consent eg home telephone numbers

written permission will be required before your personal information is given to others